5 Overlooked Elements of a Successful Virtual Event

As of 2021, virtual events have been the most popular option for clients to host and event companies to organize. There is already a universal way of hosting these events. Most event companies are already familiar with the basic etiquettes and protocols of virtual events organization.     

Still, it is essential to ensure that your virtual event goes smoothly with as few hiccups as possible and that your clients can reach out to their audience anywhere with smooth video and audio quality.

Without further ado, here are the elements to be mindful of that even seasoned event companies have overlooked:

1. Appropriate Sound Effects

Having a variety of sound effects can garner positive feedback from the audience attending the shows. From a laughter track to an applaud track, they help to coordinate their reactions. The last thing you want for your virtual event is a laughter track over a solemn speech.

2. Smooth Connectivity

Are you frustrated with events that hangs a lot? Or those whose audio did not synchronize with the lips of the speaker? We do, too. That is why event organizers should ensure a flawless connection from the host to the audience. Ensure that your network is stable, and all your streaming equipment connects to the master system before the actual event.

3. Rehearsals

You might ask yourself: why need to rehearse for a virtual event? Throughout our experiences with setting up events, we learn that the more rehearsals we do before the actual event, the more mistakes we can identify and correct to provide a more flawless experience. Rehearsing for the event allows the host and staff to prepare for the event and ensures that they will deliver what they promise to their clients.

4. Optimum Video/Sound Quality

How good your virtual event look and sound will determine the overall quality of the event. You do not want your host to appear in low resolution or hear what he has to say clearly. Ensure that your camera and microphone are working, and your internet connection is stable enough to stream your event smoothly.

5. Spare Equipment

What is the worst thing that could happen to your virtual event? That is right! It is having one of your equipment not working or breaking down during the actual event and not having a spare replacement lying around. Therefore, you should have a backup in case it happens.

Now that you are aware of these, you are more equipped and prepared for the next virtual event. And if you are looking for someone to help you organize it, we are here for you!